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The Board must observe both the letter and the intent of the Company Law's requirements for shareholder meetings. Among other things:

(a) Notices of meetings must be honest, accurate and not misleading. They must clearly state and, where necessary, explain the nature of the business of the meeting;
(b) Meetings must be held during normal business hours and at a place convenient for the greatest number of shareholders to attend;
(c) Notices of meetings must encourage shareholders to participate by proxy and must refer to procedures for appointing a proxy and for directing the proxy how to vote on a particular resolution. The proxy agreement must list the agenda items and must specify the vote (such as "yes," "no" or "abstain");
(d) Notices must ensure that all material information and documentation is provided to shareholders on each agenda item for any shareholder meeting, including but not limited to any recommendations or dissents of directors;
(e) The Board must propose a separate resolution at any meeting on each substantially separate issue, so that unrelated issues are not "bundled" together;
(f) In meetings where directors are to be elected or removed the Board must ensure that each person is voted on separately, so that the shareholders can evaluate each person individually;
(g) The chairman of the meeting must encourage questions from shareholders, including questions regarding the investment firm licensee'sG corporate governance guidelines;
(h) The minutes of the meeting must be made available to shareholders upon their request as soon as possible but not later than 30 days after the meeting; and
(i) Disclosure of all material facts must be made to the shareholders.
(j) The licensee must invite a representative of the CBB to attend any shareholders' meetings (i.e. ordinary or extraordinary general assembly) taking place. The invitation must be provided to the CBB at least 5 business days prior to the meeting taking place.
Amended: October 2017
Added: January 2011
(2 Versions)
Jan 1 2011 - Sep 30 2017Oct 1 2017 onwards
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