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Location: Central Bank of Bahrain Volume 3—Insurance > Part A > Business Standards > BC Business and Market Conduct
  • BC Business and Market Conduct

    • BC-A Introduction

      • BC-A.1 Purpose

        • Executive Summary

          • BC-A.1.1

            This Module presents requirements that have to be met by insurance licenseesG with regards to their dealings with customersG . Reinsurance business is exempted from the scope of these requirements.

          • BC-A.1.2

            The requirements contained in this Module aim to ensure that insurance licenseesG deal with their customersG in a fair and open manner, and address their customers'G information needs.

            Amended: January 2007

          • BC-A.1.3

            The requirements build upon several of the Principles of Business (see Module PB (Principles of Business)). Principle 1 (Integrity) requires insurance licenseesG to observe high standards of integrity and fair dealing, and to be honest and straightforward in their dealings with customersG . Principle 7 (Customer Interests), requires insurance licenseesG to pay due regard to the legitimate interests and information needs of their customersG , and to communicate with them in a fair and transparent manner.

            Amended: January 2007

          • BC-A.1.4

            The requirements contained in this Module are largely principles-based and focus on desired outputs rather than on prescribing detailed processes. This gives insurance licenseesG flexibility in how to implement the basic standards prescribed in this Module.

            Amended: January 2007

        • Legal Basis

          • BC-A.1.5

            This Module contains the Central Bank of Bahrain's ('CBB') (as amended from time to time) Directive relating to business conduct and is issued under the powers available to the CBB under Article 38 of the Central Bank of Bahrain and Financial Institutions Law 2006 ('CBB Law'). The Directive in this Module is applicable to insurance licenseesG (including their approved personsG ).

            Amended: January 2011
            Added: January 2007

          • BC-A.1.6

            For an explanation of the CBB’s rule-making powers and different regulatory instruments, see Section UG-1.1.

            Added: January 2007

      • BC-A.2 Module History

        • BC-A.2.1

          This Module was first issued in April 2005 by the BMA, together with the rest of Volume 3 (Insurance). Any material changes that have been subsequently been made to this Module are annotated with the calendar quarter date in which the change was made: Chapter UG-3 provides further details on Rulebook maintenance and version control.

          Amended: January 2007

        • BC-A.2.2

          When the CBB replaced the BMA in September 2006, the provisions of this Module remained in force. Volume 3 was updated in January 2007 to reflect the switch to the CBB; however, new calendar quarter dates were only issued where the update necessitated changes to actual requirements.

          Added: January 2007

        • BC-A.2.3

          A list of recent changes made to this Module is detailed in the table below:

          Module Ref. Change Date Description of Changes
          BC-3.4 01/07/05 Clarified language of takaful disclosure.
          BC-A.1.5 01/2007 New Rule introduced, categorising this Module as a Directive.
          BC-A.1.5 01/2011 Clarified legal basis
          BC-2.11 and BC-4 10/2011 Replaced Complaints Section BC-2.11 with new Chapter BC-4 Customer Complaints Procedures.
          BC-4.2 and BC-4.3 01/2012 Minor corrections to correct typos and clarify language.
          BC-4.3.9 01/2012 Paragraph deleted as it repeats what is in Paragraph BC-4.3.7.
          BC-4.1.3A 10/2012 Added guidance on the appointment of the customer complaints officer.
          BC-4.7 07/2013 Additional details provided on reporting of complaints.
          BC-2.9 04/2016 Added requirements for insurance firms when dealing with medical insurance.

        • BC-A.2.3 [Deleted]

          Deleted: January 2007

        • BC-A.2.4

          Guidance on the implementation and transition to Volume 3 (Insurance) is given in Module ES (Executive Summary).

          Amended: January 2007

    • BC-B Scope of Application

      • BC-B.1 Insurance Licensees

        • BC-B.1.1

          Except as noted in this section, the requirements in this Module apply to all insurance licenseesG , with respect to their direct insuranceG activities carried on from the Kingdom of Bahrain with a person who is a resident of Bahrain ('domestic businessG ').

          Amended: October 2011

        • BC-B.1.2

          The requirements of this Module therefore apply to insurance firmsG and insurance intermediariesG who are selling, intermediating or advising on direct insuranceG contracts from their offices in Bahrain, with respect to customersG who are resident of Bahrain. The requirements in this Module do not, therefore, apply to direct insuranceG activities carried on from overseas branches and subsidiaries of Bahraini insurance licenseesG , or to activities carried on with non-residents.

        • BC-B.1.3

          Reinsurance business is exempted from the requirements of this Module because the reinsurance market is limited to dealings between insurance market professionals.

        • BC-B.1.4

          The activities of insurance managersG and operators of insurance exchanges do not fall within the scope of this Module. However, the CBB expects the insurance managerG to consider the requirements of this Module in relation to the service provided, on behalf of the captive insurerG or insurance firmG , to its 'clients', namely insured members of the group.

          Amended: January 2007

        • BC-B.1.5

          Although the requirements of this Module apply in full to all direct insuranceG activities in relation to domestic businessG , the CBB recognises that customers' needs vary. For example, because a captive insurerG is insuring the risks of its parent group, it would be acceptable for the level of sales documentation and written disclosure to be less than would be required for retail customersG . Large corporate customersG may also require less extensive written disclosures than retail customersG . The requirements in this Module give insurance licenseesG the flexibility to adapt their processes to suit the different needs of different customerG types.

          Amended: January 2007

    • BC-1 General Requirements

      • BC-1.1 General Rules

        • BC-1.1.1

          This Module applies to the direct insuranceG activities of all licensees in relation to domestic businessG .

        • BC-1.1.2

          This Module aims to encourage high standards of business conduct, which are broadly applicable to all licensees, all types of direct insuranceG business (i.e. excluding reinsurance), and all types of customersG . However, it is recognized that some types of licensees or business (such as captive insurance or commercial insurance) may present lower regulatory risks in relation to business conduct. For these types of business, the CBB therefore accepts that less detailed arrangements are likely to be sufficient to implement the principles contained in this Module. The CBB will monitor the regulatory performance of the market, and may in due course allow for specific exemptions or relaxations for certain types of business or licensees (see also BC-1.1.11 and BC-1.1.12).

          Amended: January 2007

        • BC-1.1.3

          Where packaged investment products include insurance elements, this Module applies to the insurance elements.

        • BC-1.1.4

          It is recognised that investment products represent different features and risks that require separate regulatory treatment. Specific rules applying to business conduct in relation to investment products will be developed over time.

          Amended: January 2007

        • BC-1.1.5

          All licensees must comply with the Insurance Code of Practice for business conduct with customersG , which sets out the minimum standards of good practice for market conduct in relation to direct insuranceG activities.

        • BC-1.1.6

          The Code comprises a number of overarching principles and a number of principles-based requirements rules in relation to the conduct of direct insuranceG business with customersG . The structure of the Insurance Code of Practice for Business Conduct with customersG reflects the key stages and activities over the lifetime of the customerG relationship for insurance products and services (see Illustration 1).

          Illustration 1: Structure of Insurance Code of Practice for Business Conduct

          Structure of Insurance Code of Practice for Business Conduct
          Amended: January 2007

        • BC-1.1.7

          Licensees must maintain compliance with the Code throughout the lifetime of their relationships with all of their customersG .

        • BC-1.1.8

          The Code focuses on desired outcomes, rather than prescribing in detail measures required to achieve those outcomes. Licensees therefore have the flexibility to design arrangements that implement the Code, in a way that suits the particular nature of their business.

        • BC-1.1.9

          Insurance licenseesG must take responsibility for compliance with the Code of all persons carrying out direct insuranceG activities on their behalf (including, but not limited to, appointed representativesG and insurance managersG ).

          Amended: October 2007

        • BC-1.1.10

          Licensees must put in place appropriate measures across all their business operations and distribution channels to ensure compliance with the Code. Licensees must maintain adequate records to demonstrate compliance with the Code.

        • BC-1.1.11

          The CBB will monitor compliance with the Code and standards of business conduct. If required, the CBB may develop more detailed rules and guidance to supplement the existing Code.

          Amended: January 2007

        • BC-1.1.12

          The CBB will apply these requirements in a way that allows them to be adapted to fit the circumstances of licensees' businesses, to be achieved through a pragmatic approach to supervision. However, in exceptional circumstances, it may be appropriate for the CBB to consider and grant waivers where strict compliance would be unduly burdensome or would not achieve the purpose for which the requirement was intended. Each application for waiver will be considered on its individual merits. The fact that a waiver has been granted to a particular licensee should not be regarded as an indication that similar waivers will be issued to any other licensee.

          Amended: January 2007

    • BC-2 The Insurance Code of Practice

      • BC-2.1 Overarching Principles

        • BC-2.1.1

          In the course of direct insuranceG activities, licensees must:

          (a) Act with due skill, care and diligence in all dealings with customersG ;
          (b) Act fairly and reasonably in all dealings with customersG ;
          (c) Identify customers'G specific requirements in relation to the products and services about which they are enquiring;
          (d) Ensure that any advice to customersG is aimed at the customers'G interests and based on adequate standards of research and analysis;
          (e) Provide sufficient information to enable customersG to make informed decisions when purchasing insurance products and services offered to them;
          (f) Provide sufficient and timely documentation to customersG to confirm that their insurance arrangements are in place and provide all necessary information about their products, rights and responsibilities;
          (g) Maintain fair treatment of customersG through the lifetime of their insurance products and customerG relationships, and ensure that customersG are kept informed of important events;
          (h) Handle claims fairly and promptly;
          (i) Ensure that all information provided to customersG is clear, fair and not misleading, and appropriate to customers'G information needs; and
          (j) Take appropriate measures to safeguard any money and property handled on behalf of customersG and maintain confidentiality of customerG information.
          Amended: January 2007
          Amended: October 2007

      • BC-2.2 Marketing and Promotion

        • BC-2.2.1

          Licensees must ensure that all advertising and promotional material is clear, fair and not misleading.

      • BC-2.3 Initial Customer Information about Service

        • BC-2.3.1

          At the initial point of contact, before any contract is concluded between the customerG and the insurance licenseeG , licensees must advise customersG of the nature of the service they can offer and their relationship with the customerG , including:

          (a) The types of services that can be provided;
          (b) The choice of products and services that can be offered; and
          (c) Whether the licensee acts on behalf of an insurer or insurers, or acts independently on behalf of the customerG in arranging insurance.
          Amended: January 2007

      • BC-2.4 Identification of Customer Requirements

        • BC-2.4.1

          Licensees must identify customers'G requirements by seeking from customersG such information about their circumstances and objectives as might reasonably be expected to be relevant in establishing their specific insurance needs in relation to the products and services about which they are enquiring.

      • BC-2.5 Advice and Recommendations

        • BC-2.5.1

          Any recommendations made must be appropriate to the customer'sG needs. The recommendation must include an explanation as to how the recommended product suits the customer'sG identified needs. Where more than one product is recommended as appropriate to the customer'sG needs, the recommendation must include an explanation of the differences in and relative costs in the alternative options.

          Amended: January 2007

        • BC-2.5.2

          In the case of compulsory insurance, such as third party motor liability insurance, the explanation of the product's suitability may be limited to a brief explanation of the obligation to hold such insurance, and the options available to satisfy the obligation.

        • BC-2.5.3

          The objective of Paragraph BC-2.5.1 is to ensure that a customerG is provided with sufficient information with which to make an informed decision. An insurance firmG is able to rely on the customer'sG explanation of his insurance needs and is not otherwise required to verify the customer'sG own assessment of his needs. Given the customer'sG stated needs, the insurance firmG must explain how the proposed contract(s) would meet those needs, and provide sufficient information regarding the different options so that the customerG is able to make an informed decision.

          Amended: January 2007

      • BC-2.6 Customer Information before Commitment to the Contract

        • BC-2.6.1

          Before customersG make their final commitment to enter into a contract of insuranceG , licensees must provide to the customerG sufficient information on the key features of the product being proposed to enable the customerG to make an informed purchasing decision, including:

          (a) The identity of the insurance licenseeG ;
          (b) All the important details of cover and benefits;
          (c) Any significant or unusual restrictions or exclusions, conditions or obligations attaching to the customerG ; and
          (d) The period of cover.
          Amended: January 2007
          Amended: October 2007

        • BC-2.6.2

          Before customersG make their final commitment to enter into a contract of insuranceG , licensees must provide to the customerG full details of costs of the insurance products and services being offered, including:

          (a) The level of insurance premiums, the periodicity of payment and any grace periods allowed for payment;
          (b) The consequences of discontinuing the payment of any premium; and
          (c) Any fees and charges other than the insurance premium.
          Amended: January 2007
          Amended: October 2007

        • BC-2.6.3

          While an insurance brokerG may not approach every possible underwriter for each risk, he should make reasonable efforts to make his selection from a panel of insurance firmsG . An insurance broker'sG submission of quotations should incorporate the reasons for recommending or choosing an insurance firmG .

        • BC-2.6.4

          Except for clientsG with turnover exceeding BD 1 million per year, an insurance intermediaryG must draw the client'sG attention to the status of the insurance firmG : i.e. whether or not the insurance firmG is locally licensed (as a Bahraini insurance firmG or overseas insurance firmG ) and, if not, the reasons for recommending or choosing that insurance firmG . In respect of these clientsG , this advice must be delivered in writing.

          Amended: January 2007

        • BC-2.6.5

          An insurance intermediaryG should recommend, in the first instance, a policy from a CBB licensed insurer (which, for the avoidance of doubt, may be an overseas insurance firmG ) that he considers best suited to the needs of his clientG , and offering ease of client service, claims handling, etc. Paragraph BC-2.6.4 covers the situation where an insurance intermediaryG proposes use of an overseas insurer not licensed or incorporated in Bahrain, because of the lack of availability of local cover.

          Amended: January 2007

        • BC-2.6.6

          Insurance intermediariesG acting on behalf of customersG in arranging their insurance must, on request, disclose the amount of commission payable to them from the insurance premium, and any other remuneration received for arranging the insurance contract.

        • BC-2.6.7

          Before customersG make a final commitment to enter into a contract of insuranceG , licensees must inform the customerG of their key obligations and rights with regard to the transaction, including:

          (a) The customer'sG duty of disclosure to the insurance licenseeG ;
          (b) Cancellation rights and conditions;
          (c) The licensee's internal complaints procedure; and
          (d) The licensee's obligations in respect of this Code.
          Amended: January 2007
          Amended: October 2007

        • BC-2.6.8

          There are no specific requirements prescribing customers'G cancellation rights or required standards of cancellation terms for insurance products and customersG . It is expected that licensees will put in place cancellation terms that are fair, reasonable and appropriate with respect to their customersG and the products provided, in line with the overarching principles requiring fair dealings with customersG (see Paragraph BC-2.1.1). The CBB will monitor the regulatory performance of the market in this area, and may make amendments over time (see Paragraphs BC-1.1.11, BC-1.1.12).

          Amended: January 2007

      • BC-2.7 Confirmation of Cover and Policy Documentation

        • BC-2.7.1

          On the conclusion of contracts, licensees must provide customersG with prompt written confirmation and details of the insurance that has been effected, including:

          (a) The date when cover starts and the period of cover;
          (b) Any certificates or documents which the customerG is required to have by law;
          (c) Details of how the customerG can make a claim, and their responsibilities in relation to making claims;
          (d) The address of the insurer to which all communications in respect of the policy should be sent; and
          (e) Proof of payment where applicable.
          Amended: January 2007

        • BC-2.7.2

          Licensees must provide full policy documentation promptly following the conclusion of contracts, unless this has already been issued with the confirmation of cover.

      • BC-2.8 Service after the Point of Sale

        • BC-2.8.1

          Licensees must respond to and administer customers'G requests for amendments to their insurance policies in a timely manner. In particular, licensees must:

          (a) Provide written confirmation of any changes/amendments to the policy;
          (b) Provide full details of any additional premium or charges to be paid by or returned to the customerG ;
          (c) Provide any certificate or documentation which the customerG is required to have by law;
          (d) Provide proof of payment of additional premium or charges where applicable; and
          (e) Remit any refunds of premiums or charges due to customersG without undue delay.
          Amended: January 2007

      • BC-2.9 Claims

        • BC-2.9.1

          In addition to the requirements under Paragraph BC-2.9.2, where licensees' insurance activities include the handling of claims, they must:

          (a) Respond promptly when claims are first notified, and provide customersG with an explanation about how the claim will be handled and any actions required of the customerG ;
          (b) Provide reasonable guidance to customersG in pursuing their claim;
          (c) Consider and handle claims fairly and promptly, and keep the customerG informed of progress;
          (d) Inform customersG in writing, with an explanation, if the licenseeG is unable to deal with all or any part of the claim; and
          (e) Forward settlement of claims without undue delay, once settlement has been agreed.
          Amended: April 2016
          Amended: October 2007
          January 2007

        • BC-2.9.2

          Where an insurance firmG deals with medical insurance and handles all the claim processing activities directly, i.e. without using a TPA:

          (a) It must process and settle all medical claims with policyholders within 15 calendar days from the receipt of all necessary documents; and
          (b) It must process and settle claims from healthcare service providers within 30 calendar days from the receipt of all necessary documents from the healthcare service providers.
          April 2016

        • BC-2.9.3

          Insurance firmsG must comply with Paragraph BC-2.9.2 by 30th September 2016 at the latest.

          April 2016

      • BC-2.10 Renewal, Expiry and Cancellation

        • BC-2.10.1

          Licensees must notify customersG of the renewal or expiry of their policy in time to allow the customerG to consider and rearrange any continuing cover they may need, including:

          (a) Details of the renewal terms, if offered; and
          (b) Details of any changes to the cover, service or insurance firmG being offered.
          Amended: January 2007

        • BC-2.10.2

          On expiry or cancellation of insurance policies, at the request of the customerG , licensees must make available all documentation and information to which the customerG is entitled in a timely manner.

      • BC-2.11 [This section was deleted in October 2011]

        • BC-2.11.1

          [This paragraph was deleted in October 2011]

          Deleted: October 2011

        • BC-2.11.2

          [This paragraph was deleted in October 2011]

          Deleted: October 2011
          Amended: January 2007

        • BC-2.11.3

          [This paragraph was deleted in October 2011]

          Deleted: October 2011
          Amended: January 2007

        • BC-2.11.4

          [This paragraph was deleted in October 2011]

          Deleted: October 2011
          Amended: January 2007

        • BC-2.11.5

          [This paragraph was deleted in October 2011]

          Deleted: October 2011
          Amended: October 2007
          Amended: January 2007

      • BC-2.12 Information Conditions

        • BC-2.12.1

          Licensees must ensure that all information presented to customersG in accordance with this Code shall be clear, fair and not misleading, and comprehensible to the customerG having regard to the complexity of the products and services being offered and the customer'sG knowledge.

        • BC-2.12.2

          Licensees must ensure that customerG information presented to customersG in accordance with this Code is provided in an appropriate format with regard to the complexity of the product being discussed. In particular:

          (a) As a general rule, all information to be provided to the customerG in accordance with this Code is to be in writing, on paper or other durable medium available and accessible to the customerG . If the information is initially presented orally, supporting written information must be provided in addition;
          (b) In the case of telephone selling and other forms of selling where it is impractical to provide information to the customerG in writing at the point of sale, information shall be provided to the customerG in accordance with Subparagraph BC-2.12.2(a) immediately following conclusion of the contract; and
          (c) By way of derogation from Subparagraph BC-2.12.2(a), information may be provided orally without supporting written information where the customerG requests it, or where immediate cover is necessary.
          Amended: January 2007

      • BC-2.13 Fair Treatment and Conflicts of Interest

        • BC-2.13.1

          Licensees must avoid conflicts of interest, or if conflicts are unavoidable, must explain the position fully and manage the situation so as to avoid prejudice to any party. In particular, licensees who act on behalf of their customersG must not put their own interests above their duty to any customersG for whom they act.

        • BC-2.13.2

          Insurance intermediariesG must disclose in writing to the clientG any relationship that he may have with an insurance firmG that he is recommending to his clientG and which may result in a potential conflict of interest including, but not limited to, disclosure in writing any association arising from common shareholderG /controllerG /DirectorG .

          Amended: January 2007

      • BC-2.14 Confidentiality and Security of Customer Assets

        • BC-2.14.1

          Licensees must ensure that any information obtained from customersG must not be used or disclosed except in the normal course of negotiating, maintaining or renewing insurance for that customerG , unless:

          (a) They have the customer'sG consent;
          (b) Disclosure is made in accordance with the licensee's regulatory obligations; or
          (c) The licensee is legally obliged to disclose the information.
          Amended: January 2007

        • BC-2.14.2

          Licensees must take appropriate steps to ensure the security of any money, documents, other property or information handled or held on behalf of customersG .

    • BC-3 Takaful Firms

      • BC-3.1 General Requirements

        • BC-3.1.1

          This Chapter applies only to those insurance firmsG licensed to conduct insurance business under takaful principles.

          Amended: January 2007

        • BC-3.1.2

          The CBB acknowledges that the nature of takaful and the operation of a takaful business are not entirely equivalent to and in some respects different from a conventional insurance business. The specific requirements set out in this Chapter aim not only to allow takaful firmsG to operate in Bahrain within the CBB's insurance regulatory regime on a basis consistent with conventional insurers but also to recognise some of the differences in takaful that are relevant to the way in which takaful business is carried on.

          Amended: January 2007
          Amended: October 2007

        • BC-3.1.3

          The specific requirements in this Chapter are additional to Chapters BC-A to BC-2. The requirements in Chapters BC-A to BC-2 apply to takaful firmsG unless those requirements are specifically modified or waived by this Chapter.

          Amended: January 2007

      • BC-3.2 Restriction on the Use of Terms

        • BC-3.2.1

          The use of the terms 'takafulG ', 'retakafulG ', 'general takaful' and 'family takafulG ' may only be used to describe the products of insurance firmsG that are Islamic financial institutions within the meaning of the CBB Rulebook.

          Amended: January 2007
          Amended: October 2007

        • BC-3.2.2

          For the purposes of this Module, references to takafulG shall be taken as including 'takafulG ', 'retakafulG ', 'general takaful' and 'family takafulG '.

          Amended: January 2007
          Amended: October 2007

        • BC-3.2.3

          The use of the term 'Islamic insurance' should be avoided and may never be used by a firm not licensed to conduct the regulated activity of takafulG .

          Amended: January 2007
          Amended: October 2007

      • BC-3.3 Marketing and Promotion

        • BC-3.3.1

          An insurance firmG may only offer takafulG products if it is licensed to do so. An insurance intermediaryG may offer both conventional insurance and takafulG products but must provide clear information to enable consumers to make informed choices.

          Amended: October 2007

        • BC-3.3.2

          Any comparison between takafulG and conventional insurance products must draw the customer'sG attention to the principal differences between these products. These differences may include:

          (a) Whether there is a contractual right to claims or benefits or whether these are discretionary on the part of the firm;
          (b) The basis on which benefits and surpluses are allocated to, and between, policyholdersG and participants; and
          (c) Whether there is any future liability of policyholdersG (or participants), individually or collectively, for deficits in the policyholders'G (participants') funds.
          Amended: January 2007
          Amended: October 2007

      • BC-3.4 Disclosure

        • BC-3.4.1

          Takaful firmsG must provide participants and shareholdersG with clear information about the performance of their business. This information must, as a minimum, comply with relevant AAOIFI standards, in particular Standard 13 (Disclosure of Bases for Determining and Allocating Surplus or Deficit in Islamic Insurance Companies) and 12 (General Presentation and Disclosure in the Financial Statements of Islamic Insurance Companies).

          Amended: January 2007

        • BC-3.4.2

          Takaful firmsG must clearly disclose to participants the calculation (percentage) and amount of wakala fee and mudaraba share of profits paid by the takaful fund to the takaful operator.

          Amended: January 2007

    • BC-4 Customer Complaints Procedures

      • BC-4.1 General Requirements

        • BC-4.1.1

          All insurance licenseesG must have appropriate customer complaints handling procedures and systems for effective handling of complaints made by customers by 31st March 2012.

          Added: October 2011

        • BC-4.1.2

          Customer complaints procedures must be documented appropriately and their customers must be informed of their availability.

          Added: October 2011

        • BC-4.1.3

          All insurance licenseesG must appoint a customer complaints officer and publicise his/ her contact details at all departments and branches. The customer complaints officer must be of a senior level at the insurance licenseeG and must be independent of the parties to the complaint to minimize any potential conflict of interest.

          Added: October 2011

        • BC-4.1.3A

          The position of customer complaints officer may be combined with that of compliance officer.

          Added: October 2012

        • BC-4.1.4

          In the case of an overseas insurance licenseeG , a local complaints officer must be present and must report all complaints to the head office complaints unit.

          Added: October 2011

      • BC-4.2 Documenting Customer Complaints Handling Procedures

        • BC-4.2.1

          In order to make customer complaints handling procedures as transparent and accessible as possible, all insurance licenseesG must document their customer complaints handling procedures. These include setting out in writing:

          (a) The procedures and policies for:
          (i) Receiving and acknowledging complaints;
          (ii) Investigating complaints;
          (iii) Responding to complaints within appropriate time limits;
          (iv) Recording information about complaints; and
          (v) Identifying recurring system failure issues; and
          (b) The types of remedies available for resolving complaints; and
          (c) The organisational reporting structure for the complaints handling function.
          Amended: January 2012
          Added: October 2011

        • BC-4.2.2

          Insurance licenseesG must provide a copy of the procedures to all relevant staff, so that they may be able to inform customers. A simple and easy-to-use guide to the procedures must also be made available to all customers, on request, and when they want to make a complaint.

          Added: October 2011

        • BC-4.2.3

          Insurance licenseesG are required to ensure that claims forms and claim notification documents include a statement informing the customer of the availability of a simple and easy-to-use guide on customer complaints procedures in the event the customer is not satisfied with the services provided.

          Amended: January 2012
          Added: October 2011

      • BC-4.3 Principles for Effective Handling of Complaints

        • BC-4.3.1

          Adherence to the following principles is required for effective handling of complaints:

          Added: October 2011

        • Visibility

          • BC-4.3.2

            "How and where to complain" must be well publicised to customers and other interested parties, in both English and Arabic languages.

            Added: October 2011

        • Accessibility

          • BC-4.3.3

            A complaints handling process must be easily accessible to all customers and must be free of charge.

            Added: October 2011

          • BC-4.3.4

            While an insurance licensee'sG website is considered an acceptable mean for dealing with customer complaints, it should not be the only means available to customers as not all customers have access to the internet.

            Amended: January 2012
            Added: October 2011

          • BC-4.3.5

            Process information must be readily accessible and must include flexibility in the method of making complaints.

            Added: October 2011

          • BC-4.3.6

            Support for customers in interpreting the complaints procedures must be provided, upon request.

            Added: October 2011

          • BC-4.3.7

            Information and assistance must be available on details of making and resolving a complaint.

            Added: October 2011

          • BC-4.3.8

            Supporting information must be easy to understand and use.

            Added: October 2011

          • BC-4.3.9

            [This Paragraph was deleted in January 2012].

            Deleted: January 2012

          • BC-4.3.10

            Insurance licenseesG should incorporate the complaints procedure as a clause within the insurance policies provided to their customers.

            Added: October 2011

        • Responsiveness

          • BC-4.3.11

            Receipt of complaints must be acknowledged in accordance with Section BC-4.5 "Response to Complaints".

            Added: October 2011

          • BC-4.3.12

            Complaints must be addressed promptly in accordance with their urgency.

            Added: October 2011

          • BC-4.3.13

            Customers must be treated with courtesy.

            Added: October 2011

          • BC-4.3.14

            Customers must be kept informed of the progress of their complaint.

            Added: October 2011

          • BC-4.3.15

            If a customer is not satisfied with an insurance licensee'sG response, the insurance licenseeG must advise the customer on how to take the complaint further within the organisation.

            Added: October 2011

          • BC-4.3.16

            In the event that they are unable to resolve a complaint, insurance licenseesG must outline the options that are open to that customer to pursue the matter further, including, where appropriate, referring the matter to the Compliance Directorate at the CBB.

            Added: October 2011

        • Objectivity and Efficiency

          • BC-4.3.17

            Complaints must be addressed in an equitable, objective, unbiased and efficient manner.

            Amended: January 2012
            Added: October 2011

          • BC-4.3.18

            General principles for objectivity in the complaints handling process include:

            (a) Openness:
            The process must be clear and well publicised so that both staff and customers can understand.
            (b) Impartiality:
            (i) Measures must be taken to protect the person the complaint is made against from bias;
            (ii) Emphasis must be placed on resolution of the complaint not blame; and
            (iii) The investigation must be carried out by a person independent of the person complained about.
            (c) Accessibility:
            (i) The insurance licenseeG must allow customer access to the process at any reasonable point in time; and
            (ii) A joint response must be made when the complaint affects different participants.
            (d) Completeness:
            The complaints officer must find the relevant facts, talk to both sides, establish common ground and verify explanations wherever possible;
            (e) Equitability:
            Give equal treatment to all parties.
            (f) Sensitivity:
            Each complaint must be treated on its merits and paying due care to individual circumstances.
            (g) Objectivity for personnel — complaints handling procedures must ensure those complained about are treated fairly which implies:
            (i) Informing them immediately and completely on complaints about performance;
            (ii) Giving them an opportunity to explain and providing appropriate support;
            (iii) Keeping them informed of the progress and result of the complaint investigation;
            (iv) Full details of the complaint are given to those the complaint is made against prior to interview; and
            (v) Personnel must be assured they are supported by the process and should be encouraged to learn from the experience and develop a better understanding of the complaints process;
            (h) Confidentiality:
            (i) In addition to customer confidentiality, the process must ensure confidentiality for staff who have a complaint made against them and the details must only be known to those directly concerned;
            (ii) Customer information must be protected and not disclosed, unless the customer consents otherwise; and
            (iii) Protect the customer and customer's identity as far as is reasonable to avoid deterring complaints due to fear of inconvenience or discrimination.
            (i) Objectivity monitoring:
            insurance licenseesG must monitor responses to customers to ensure objectivity which could include random monitoring of resolved complaints.
            (j) Charges:
            The process must be free of charge to customers;
            (k) Customer Focused Approach:
            (i) Insurance licenseesG must have a customer focused approach;
            (ii) Insurance licenseesG must be open to feedback; and
            (iii) Insurance licenseesG must show commitment to resolving problems.
            (l) Accountability:
            Insurance licenseesG must ensure accountability for reporting actions and decisions with respect to complaints handling; and
            (m) Continual improvement:
            Continual improvement of the complaints handling process and the quality of products and services must be a permanent objective of the insurance licenseesG .
            Amended: January 2012
            Added: October 2011

      • BC-4.4 Internal Complaint Handling Procedures

        • BC-4.4.1

          An insurance licensee'sG internal complaint handling procedures must provide for:

          (a) The receipt of written complaints;
          (b) The appropriate investigation of complaints;
          (c) An appropriate decision-making process in relation to the response to a customer complaint;
          (d) Notification of the decision to the customer;
          (e) The recording of complaints; and
          (f) How to deal with complaints when a business continuity plan (BCP) is operative.
          Added: October 2011

        • BC-4.4.2

          An insurance licensee'sG internal complaint handling procedures must be designed to ensure that:

          (a) All complaints are handled fairly, effectively and promptly;
          (b) Recurring systems failures are identified, investigated and remedied;
          (c) The number of unresolved complaints referred to the CBB is minimized;
          (d) The employee responsible for the resolution of complaints has the necessary authority to resolve complaints or has ready access to an employee who has the necessary authority; and
          (e) Relevant employees are aware of the insurance licensee'sG internal complaint handling procedures and comply with them and receive training periodically to be kept abreast of changes in procedures.
          Added: October 2011

      • BC-4.5 Response to Complaints

        • BC-4.5.1

          An insurance licenseeG must acknowledge in writing within the same day of receipt of customer written complaints for non-life insurance policies and within 5 business days of receipt of customer written complaints for life insurance policies.

          Added: October 2011

        • BC-4.5.2

          An insurance licenseeG must respond in writing to a customer's complaint within one week of receiving non-life insurance policies complaint and within 2 weeks of receiving life insurance policies complaint, explaining their position and how they propose to deal with the complaint.

          Added: October 2011

        • Redress

          • BC-4.5.3

            An insurance licenseeG should decide and communicate how it proposes (if at all) to provide the customer with redress. Where appropriate, the insurance licenseeG must explain the options open to the customer and the procedures necessary to obtain the redress.

            Added: October 2011

          • BC-4.5.4

            Where an insurance licenseeG decides that redress in the form of compensation is appropriate, the insurance licenseeG must provide the complainant with fair compensation and must comply with any offer of compensation made by it which the complainant accepts.

            Added: October 2011

          • BC-4.5.5

            Where an insurance licenseeG decides that redress in a form other than compensation is appropriate, it must provide the redress as soon as practicable.

            Added: October 2011

          • BC-4.5.6

            Should the customer that filed a complaint not be satisfied with the response received as per Paragraph BC-4.5.2, he can forward the complaint to the Compliance Directorate at the CBB within 30 calendar days from the date of receiving the letter from the insurance licenseeG .

            Added: October 2011

      • BC-4.6 Records of Complaints

        • BC-4.6.1

          An insurance licenseeG must maintain a record of all customers' complaints. The record of each complaint must include:

          (a) The identity of the complainant;
          (b) The substance of the complaint;
          (c) The status of the complaint, including whether resolved or not, and whether redress was provided; and
          (d) All correspondence in relation to the complaint. Such records must be retained by the insurance licenseeG for a period of 5 years from the date of receipt of the complaint.
          Added: October 2011

      • BC-4.7 Reporting of Complaints

        • BC-4.7.1

          An insurance licenseeG must submit to the CBB's Compliance Directorate a quarterly report summarising the following:

          (a) The number of complaints received;
          (b) The substance of the complaints;
          (c) The number of days it took the insurance licenseeG to acknowledge and to respond to the complaints; and
          (d) The status of the complaint, including whether resolved or not, and whether redress was provided.
          Added: October 2011

        • BC-4.7.2

          The report referred to in Paragraph BC-4.7.1 must be sent electronically to compliance@cbb.gov.bh.

          Added: July 2013

        • BC-4.7.3

          Where no complaints have been received by the licensee within the quarter, a 'nil' report should be submitted to the CBB's Compliance Directorate.

          Added: July 2013

      • BC-4.8 Monitoring and Enforcement

        • BC-4.8.1

          Compliance with these requirements is subject to the ongoing supervision of the CBB as well as being part of any CBB inspection of a licenseeG . Failure to comply with these requirements is subject to enforcement measures as outlined in Module EN (Enforcement).

          Added: October 2011

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