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Location: Central Bank of Bahrain Volume 4—Investment Business > Part A > Reporting Requirements > BR CBB Reporting > Chapter BR-3 Information Gathering by the CBB > BR-3.4 Methods of Information Gathering > BR-3.4.4
  • BR-3.4 Methods of Information Gathering

    • BR-3.4.1

      The CBB uses various methods of information gathering on its own initiative which require the cooperation of investment firm licenseesG :

      (a) Representatives of the CBB may make onsite visits at the premises of the investment firm licenseeG . These visits may be made on a regular basis, or on a sample basis, for special purposes such as theme visits (looking at a particular issue across a range of investment firm licenseesG ), or when the CBB has a particular reason for visiting an investment firm licenseeG ;
      (b) Appointees of the CBB may also make onsite visits at the premises of the investment firm licenseeG . Appointees of the CBB may include persons who are not CBB staff, but who have been appointed to undertake particular monitoring activities for the CBB, such as in the case of Appointed ExpertsG (refer to Section BR-3.5).
      (c) The CBB may request the investment firm licenseeG to attend meetings at the CBB's premises or elsewhere;
      (d) The CBB may seek information or request documents by telephone, at meetings or in writing, including electronic communication;
      (e) The CBB may require investment firm licenseesG to submit various documents or notifications, as per Chapter BR-2, in the ordinary course of their business such as financial reports or on the happening of a particular event in relation to the investment firm licenseeG such as a change in control.
      Amended: July 2012
      Amended: October 2011
      Adopted: July 2007

    • BR-3.4.2

      When seeking meetings with an investment firm licenseeG or access to the licensee's premises, the CBB or the CBB appointee needs to have access to an investment firm licensee'sG documents and personnel. Such requests will be made during reasonable business hours and with proper notice. There may be instances where the CBB may seek access to the licensee's premises without prior notice. While such visits are not common, the prospect of unannounced visits is intended to encourage investment firm licenseesG to comply at all times with the requirements and standards imposed by the CBB as per legislation and Volume 4 of the CBB Rulebook.

      Amended: July 2012
      Adopted: July 2007

    • BR-3.4.3

      The CBB considers that an investment firm licenseeG should:

      (a) Make itself readily available for meetings with representatives or appointees of the CBB;
      (b) Give representatives or appointees of the CBB reasonable access to any records, files, tapes or computer systems, which are within the investment firm licensee'sG possession or control, and provide any facilities which the representatives or appointees may reasonably request;
      (c) Produce to representatives or appointees of the CBB specified documents, files, tapes, computer data or other material in the investment firm licensee'sG possession or control as may be reasonably requested;
      (d) Print information in the investment firm licensee'sG possession or control which is held on computer or otherwise convert it into a readily legible document or any other record which the CBB may reasonably request;
      (e) Permit representatives or appointees of the CBB to copy documents of other material on the premises of the investment firm licenseeG at the investment firm licensee'sG expense and to remove copies and hold them elsewhere, or provide any copies, as may be reasonably requested; and
      (f) Answer truthfully, fully and promptly all questions which representatives or appointees of the CBB reasonably put to it.
      Amended: July 2012
      Amended: July 2010
      Adopted: July 2007

    • BR-3.4.4

      The CBB considers that an investment firm licenseeG should take reasonable steps to ensure that the following persons act in the manner set out in Paragraph BR-3.4.3:

      (a) Its employees; and
      (b) Any other members of its group and their employees.
      Amended: October 2013
      Amended: July 2012
      Adopted: July 2007

    • BR-3.4.5

      In gathering information to fulfill its supervisory duties, the CBB acts in a professional manner and with due regard to maintaining confidential information obtained during the course of its information gathering activities.

      Adopted: July 2007

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