CBB Volume 6: Contents
CIU-1.4 Governance of the CIU
Governing Body Requirements
The governing body of a Bahrain domiciled retail CIUG (i.e. its directors or trustees, as appropriate) must comprise of persons with appropriate experience.
The governing body of a Bahrain domiciled retail CIUG (i.e. its directors or trustees, as appropriate) must meet at least once every financial year (or more frequently if required by law), to review the performance and operations of the CIUG .
CIU-1.4.5(a) Each CIU participantG is given at least 14 calendar days written notice of the meeting;(b) The notice specifies the place, day and time of the meeting; and
Bahrain domiciled retail CIUsG must maintain an adequate framework for the governance and operation of the CIUG . This framework must seek to ensure that the CIUG is governed effectively and in the interests of the CIU's participantsG .
The main aim of the framework should be to ensure that when faced with a conflict, the CIUG respects all applicable rules and its contractual obligations from an objective perspective, withouth favouring CIUG insiders (including relevant personsG ) at the expense of the interests of the CIU's participantsG .
The CIU'sG directors (or trustees in the case of a trust) may not delegate their oversight responsibilities, although execution of operational functions may be outsourced to other entities.
Bahrain domiciled retail CIUsG must delegate the administration and safe-keeping of their assets to an administratorG /custodianG (with the two functions either undertaken by a single institution or two separate institutions). These functions must be undertaken by one or more CBB licenseesG acceptable to the CBB for the role. The administratorG /custodianG must:(b) Act solely in the interests of the CIU's participantsG ;(c) Have sufficient financial and other resources in order to undertake properly its function as administratorG /custodianG of the CIUG ; and
In applying Rule CIU-1.4.9 above, the CBB will allow 'hub and spoke' arrangements, whereby actual operations of the administratorG /custodianG are undertaken outside of Bahrain, providing a suitably licensed office is maintained in Bahrain, through which the CBB can access the CIU'sG records, and providing the overseas operations are undertaken in reputable jurisdictions by regulated entities that belong to the same group as the Bahrain administratorG /custodianG . Also, Rule CIU-1.4.9 does not prevent the custodianG from appointing sub-custodians, providing the custodianG retains ultimate responsibility for the CIU'sG assets, and providing suitable outsourcing arrangements have been put in place (equivalent to the standards applied by the CBB — see for instance Chapter OM-2 in Volume 1 of the CBB Rulebook.
In applying Rule CIU-1.4.11 above, the CBB will take into account an institution's financial soundness, relevant experience with respect to CIUsG , and regulatory track record. See also Chapter CIU-5.